March, 2010
Google Docs
Have you ever worked on a group project and found yourself frustrated by the task? Multiple copies of documents to pass around, waiting on one group member to do their part before you can add in yours, not to mention finding the time to meet up and collaborate on the work.
Working on group projects can be a daunting task, but there are tools available to make the process a lot simpler: enter Google Docs.
Google Docs is a free, online suite of office software that includes spreadsheet and PowerPoint creation, in addition to word processing. All documents you create are stored online, so you never have to worry about losing them, or forgetting them on your computer at home and of course, they're available to you wherever you have internet access. You can share every document you create, and each time a person makes an edit, it is noted; each collaborator's name is listed, and color coded for easy reference. Additionally, Google Docs automatically creates multiple backups of your documents, so if you ever need to go back to a previous version, it is always available. There isn't enough space here to go into all the possibilities that Google Docs holds, so check it out for yourself!
Go to the website: http://docs.google.com
Log in with your Google account if you have one; if you use Gmail, you're all set (if not, click on the button “GET STARTED”. You can still use your current email, but you will need a Google account to access Google docs and to store your documents)
Once you are signed in, you are taken to your document storage. Click on the “Create New” button to get started. You will notice that you are given several options; Google Docs allows you to create a Document (equivalent to Microsoft Word), a Presentation (equivalent to Microsoft PowerPoint), a Spreadsheet (equivalent to Microsoft Excel), a Form (special tool for creating web based forms using a Google Spreadsheet), and a Folder (which you can use to store any files that you wish; Google recently began allowing users to upload any file they may need. This is a great way to transport and backup files that you don't want to risk losing!)
Once you've chosen the type of document you wish to create, you're done! You can type into the document just as you would with any Microsoft Office product. Easy as that. From here, you can change your document settings, share the document with others, and a host of other options. Google auto saves your document every few minutes, but you can also manually save or export the document to a file (Such as a Microsoft Word .doc) If you are ever stuck on how to proceed, visit the Help center by clicking on the Help button located on the Google Docs menu bar. Additionally, you can stop by and see me anytime with questions regarding this utility; I've used it quite a bit over the years and am pretty familiar with it's features.
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