Family Educational Rights & Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
These rights include:
The right to inspect and review the student’s educational records within 45 days of the day the college receives a request for access. Students should submit a written request that identifies the record they wish to inspect to the appropriate college official. The college official will make arrangements for access and notify the students of the time and place for the record inspectedion.
What is considered an educational record?
- Academic records
- Admission records
- Athletic records
- Disciplinary records
- Financial aid records
- Tuition payment records
- Veterans records
The following exceptions to the above list apply:
- Confidential letters and recommendations placed in student files prior to 1975.
- Parents’ financial records.
- Records connected to the application to CCON, if the application was denied.
- Education records containing information about more than one student, in which case, the college will permit access only to that part of the record whichthat pertains to the inquiring student.
- Alumni records or any records created after the student left the college.
- All other records excluded by FERPA.
The right to request the amendment of the student’s educational records that the student believes are inaccurate or misleading. Students may ask someone from the college to amend a record that they believe is inaccurate or misleading. They must petition the college official responsible for the record in writing, clearly identifying the part of the record they want changed. They must specify why they believe it is in error. If the college official decides not to amend the record, the college will notify the student of the decision, and if applicable, advise the student of the process to appeal that decision.
The right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent. Columbia College of Nursing will disclose information from a student’s educational records only with the written consent of the student except:
- To a CCON official with a legitimate educational interest in the records.
A CCON official is:
- A person employed by the college in an administrative, supervisory, academic, research, or support staff position.
- A person or company with whom the college has contracted (such as an attorney, auditor, or collection agent).
- A person serving on the Board of Trustees.
· A student serving on an official committee or assisting another CCON official in performing his or her tasks.
A CCON official has a legitimate educational interest if the official is:
- Performing a task that is specifically identified in his or her job description or by a contract agreement.
- Performing a task related to a student’s education.
- Performing a task related to the discipline of a student.
- Providing a service or benefit relating to the student, such as counseling, job placement, or financial aid.
- Performing a task for an accrediting organization.
- Complying with a judicial order or a lawfully issued subpoena.
- Responding to appropriate parties in a health or safety emergency.
- Responding to representatives of agencies from which the student has received financial aid.
As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expanded the circumstances under which your educational records and personally identifiable information (PII) including your Social Security Number, grades, or other private information, may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases, even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records. They also may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by CCON to comply with the requirements of FERPA.
For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may use the Federal Relay Service.
Or you may contact us at the following address:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520
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Withdrawal Information and Refund Policies
Tuition Refund Policy:
Fall & Spring Semester Sessions
All course withdrawals must be completed through the Registrar’s Office. Students will receive refunds for tuition according to the schedule below, based on the date of official withdrawal. For new students, the tuition deposit of $200 is non-refundable.
||0% (No refund)
A student in the traditional Bachelor of Science in Nursing program requesting withdrawal from the summer session is obligated to pay according to the schedule below, based on the percentage of class hours elapsed, at the time of authorized withdrawal.
|Class Hours Elapsed
|More than 25%
||0% (No refund)
NOTE: In cases where a student has received Federal Student Aid, Columbia College of Nursing may be required to follow the federal refund calculation. In addition, a student receiving aid may be required to return that aid to the provider.
Financial Aid Refund Policy
Students who register for classes and subsequently decide to withdraw from the college must officially withdraw through the Registrar’s Office.
There are three types of refunds and formulas for determining the amount of refund: Columbia College of Nursing tuition refund policy, state of Wisconsin grant refund policy, and the federal "return of Title IV aid" formula derived from the 1998 Reauthorization of the Higher Education Act.
A student who withdraws from the college may be eligible for a refund of a portion of the tuition and fees paid to Columbia College of Nursing for that term. See our tuition refund policy outlined in our Catalog to determine eligibility for any refund of tuition and fees. Students not receiving federal aid will have their refunds calculated using Columbia College of Nursing’s tuition refund policy and the state of Wisconsin grant refund policy, if applicable.
If the student received financial aid, the Title IV aid received is subject to a “return of Title IV” calculation, if the student has not completed 60% or more of the term.
A student withdrawing from the college should complete the official form for withdrawal from all courses through Columbia College of Nursing’s Registrar”s Office. This process will enable Columbia College of Nursing to refund the maximum possible institutional charges. The withdrawal date for financial aid refund purposes will be the date determined by the Registrar, which will be reflected on the withdrawal form.
The federal formula requires a return of Title IV aid, if the student withdrew on or before completing 60 percent of the term, and received federal financial assistance in the form of a Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Direct Stafford, or PLUS Loan. The percentage of the refund is equal to the number of calendar days completed in the term, divided by the number of calendar days in the term. If a student completed more than 60% of the term, the student has earned 100% of their Title IV aid.
If a student withdraws after his/her financial aid was awarded, but prior to all aid having been disbursed, the unpaid aid will be included in the federal refund formula as aid that "could have been disbursed." If the refund calculation indicates that the student is still eligible for the undisbursed aid, the aid will be offered to the student via a post withdrawal disbursement, which will be sent to the student in a written statement.
If any refund remains after the required return of Title IV aid, the refund will be used to repay Columbia College of Nursing funds, state funds, other private funds and the student, in accordance with state regulations first, and then in proportion to the amount paid by each non- federal source. For purposes of repayment, if funds were released to a student because of a credit balance on the student’s account, the student may be required to repay some federal grants. If the student owes a balance to Columbia College of Nursing after all applicable refund calculations have been performed, the student is responsible to pay any outstanding balance to Columbia College of Nursing.
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