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Withdrawal Information and Refund Policies

Tuition Refund Policy

Fall & Spring Semester Sessions

All course withdrawals must be completed through the Registrar’s Office. Students will receive refunds for tuition according to the schedule below, based on the date of official withdrawal. For new students, the tuition deposit of $200 is non-refundable.

Week 1                        100%

Week 2                         75%

Week 3                         50%

Week 4                         25%

Thereafter                     No Refund

Summer Session

A student in the traditional Bachelor’s of Science in Nursing program requesting withdrawal from the summer session is obligated to pay according to the schedule below, based on the percentage of class hours elapsed, at the time of authorized withdrawal.

0%                            100%

25%                           50%

More than 25%         No refund

NOTE: In cases where a student has received Federal Student Aid, Columbia College of Nursing may be required to follow the federal refund calculation. In addition, a student receiving aid may be required to return that aid to the provider.

Financial Aid Refund Policy

Students who register for classes and subsequently decide to withdraw from the college must officially withdraw through the Registrar’s office.

There are three types of refunds and formulas for determining the amount of refund: Columbia College of Nursing tuition refund policy, state of Wisconsin grant refund policy, and the federal "return of Title IV aid" formula derived from the 1998 Reauthorization of the Higher Education Act.

A student who withdraws from the college may be eligible for a refund of a portion of the tuition and fees paid to Columbia College of Nursing for that term. See our tuition refund policy outlined in our Catalog to determine eligibility for any refund of tuition and fees. Students not receiving federal aid will have their refunds calculated using Columbia College of Nursing’s tuition refund policy and the state of Wisconsin grant refund policy, if applicable.

If the student received financial aid, the Title IV aid received is subject to a “return of Title IV” calculation, if the student has not completed 60% or more of the term.

A student withdrawing from the college should complete the official form for withdrawal from all courses through Columbia College of Nursing’s Registration office. This process will enable Columbia College of Nursing to refund the maximum possible institutional charges. The withdrawal date for financial aid refund purposes will be the date determined by the Registrar, which will be reflected on the withdrawal form.

The federal formula requires a return of Title IV aid, if the student withdrew on or before completing 60 percent of the term, and received federal financial assistance in the form of a Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Direct Stafford, or PLUS Loan. The percentage of the refund is equal to the number of calendar days completed in the term, divided by the number of calendar days in the term. If a student completed more than 60% of the term, the student has earned 100% of their Title IV aid.

If a student withdraws after his/her financial aid was awarded, but prior to all aid having been disbursed, the unpaid aid will be included in the federal refund formula as aid that "could have been disbursed." If the refund calculation indicates that the student is still eligible for the undisbursed aid, the aid will be offered to the student via a post withdrawal disbursement, which will be sent to the student in a written statement.

If any refund remains after the required return of Title IV aid, the refund will be used to repay Columbia College of Nursing funds, state funds, other private funds and the student, in accordance with state regulations first, and then in proportion to the amount paid by each non- federal source. For purposes of repayment, if funds are released to a student because of a credit balance on the student’s account, the student may be required to repay some federal grants. the student owes a balance to Columbia College of Nursing after all applicable refund calculations have been performed, the student is responsible to pay any outstanding balance to Columbia College of Nursing.